Payroll Services Moving Expenses

INTERNAL REVENUE SERVICE REPORTING REQUIREMENTS

Qualified moving expense reimbursements paid directly by WSU to the employee will be reported in Box 13, Code P of W2. See Section 70.60 of the Policies and Procedures Manual for further information.

TAXABLE EXPENSES

include meals while traveling to the new location, house hunting trips, temporary residence, storage costs in excess of 30 days, and selling expenses of old residence plus acquisition
costs of new residence. If WSU agrees to reimburse employee for any of these expenses, it will do so by paying taxable compensation to you, while including this as taxable income and reporting this to the IRS on Form W2. This payment will be in the form of wages, with withholding, social security and medicare taxes deducted. See Section 70.62 of the Policies and Procedures Manual for further information.

New employees and the hiring department should reach specific agreement on which expenses will be reimbursed by the department versus the employee, prior to the move occurring.