Payroll Services W-2 Form Fast Facts

W-2 Form Fast Facts

  • Individual W-2 Forms are available for viewing and printing from myWSU beginning January 23, 2022. W-2 Forms will be mailed during the fourth week of January to employee’s mailing address.
  • File your income taxes electronically free at this IRS sponsored site:
  • W-2 Forms are forwardable if you have a mail forward on file within the last six months at the United States Postal Service.
  • If you have not received a W-2 Form by January 31, 2022, go to myWSU and use your browser print key to print a copy.
  • To request a copy of your 1042-S or 1099-R tax form, submit the Request for Replacement Tax Formto Payroll Services.
  • If you use proprietary software (like Turbo-Tax) to complete your personal income taxes, you may use any control number value you wish.
  • Separated employees can obtain a copy of their W-2 for before 2021 through Web PBS. 2021 forward, all employees active or terminated can find the online version of the W2 in Workday under the pay tab.
  • Additional tax forms:
    • 1099R- sent to WSU retirees who receive RET payments from WSU not from Washington State Department of Retirement System.
    • 1099Misc- distributed through Accounts Payable.
    • 1098T- distributed through the Bursar’s Office.
    • 1042S- payments to foreign persons, provided no later than March 15, 2022.
  • The values in Box 1 and Box 2 of form W2 are the figures used in reporting income to the Internal Revenue Service.
  • Box 12 Most frequent used codes:
    Code D 401KThrift Savings Plan (Reductive)
    Catchup Thrift Savings Plan (Reductive)
    Additional TSP (Reductive)
    Code E 403BTIAA CREF (Reductive) only if age 50 or older and contribution is 10%

    (this is the optional amount between 7.5% and 10% times your YTD Retirement Gross Wages)
    SRA TIAA CREF (Reductive)
    Code G 457State Deferred Comp (Reductive)
    Code WHealth Savings Account (employee + employer data provided by Health Care authority)
    Code BBRoth 403b deductions
    Code DDCost of employer-paid medical
  • Box 14-Other:
    • Personal use of leased vehicles.
    • Sick leave wages subject to the $511 per day limit.
    • Sick leave wages subject to the $200 per day limit.
    • Emergency family leave wages.
  • The Social Security maximum wage in 2021 is $142,800.


Taxpayers can quickly go online this year and check the status of their individual federal income tax refunds. Where’s My Refund? – at – is the first IRS web-based service giving taxpayers direct access to their personal tax account information.

Non-web-enabled taxpayers can get the same information by calling IRS’s refund hotline at 1-800-829-1954 or using IRS’ automated refund service at 1-800-829-4477.

 IRS Forms & Instructions for