Employee Pay Resources
Overview
You must first determine whether or not you were paid. In Workday, click on the Pay icon and you can see if you were paid for the current pay period. If you were not paid, check to make sure that you submitted your time before the payroll lock deadline. If you did not submit your time before this deadline, you will need to make sure that you submit the time before the upcoming Retro deadline . These missed hours will be paid on the next paycheck as long as they are fully approved by your supervisor. If you did submit by the deadline, but your supervisor did not approve your time, please reach out to your department and let them know. Payroll is not able to pay the hours until they are fully approved in Workday.
On the bottom of the Payslip, you will see payment Information, this will show you the payment distribution, if the check was sent as a physical paper check or as direct deposit. If you were to received a paper check, you can verify the address that the check was mailed through your Contact action tab. If the address is not correct, immediately update it through Workday self-service. If the check was mailed to an address where you no longer reside, call 335-9575, stop by Payroll Services, 236 French Administration Building, or email payroll@wsu.edu to see if the check was returned. If after 3 business days post payday, you have not received the check or Payroll Services has not notified you that it was returned to them, you need to complete an Affidavit of a Lost or Destroyed Warrant to begin the replacement process.
Affidavit of a Lost or Destroyed Warrant
Upon completion and notarization of this affidavit, Payroll Services will begin taking action to place a stop pay on this check.
If your Payslip indicated that you would be paid through direct deposit, email payroll@wsu.edu notifying that you were not paid. 3-5 days after payday, payroll receives back funds from banks that could not be deposited. Once we receive these funds back, we will notify you through email. You will need to take action to ensure that your direct deposit information is corrected in Workday.
It is strongly recommended that you set up direct deposit through Workday self-service.
Faculty & Staff Pay
Creating Checks for Summer Months
If you’re faculty or staff with an appointment fewer than 12 months, you may know that WSU does not currently offer an official “9 over 12” option allowing you to distribute your pay over a 12 month period.
However, you can still use Workday to prepare for your “off months” by setting up an election that deposits a portion of your paycheck into a separate bank account, helping you save for the period you will not receive a paycheck from WSU.
Learn how by reviewing this new guidance for less-than-12-month employees.
Student Pay
FICA Exemption
Based on enrolled number of credit hours.
FICA is the Federal Insurance Contribution Act. This Act precludes students from participating in Social Security and Medicare coverage.
The Internal Revenue Service states that if the employment is “incident to” the education, then the student retains the Student FICA Exemption. However, if the education is “incident to” the employment, then the student loses the Student FICA Exemption. If a student loses the exemption, then 6.2% is deducted for Social Security and 1.45% is deducted for Medicare. The University also matches Medicare deductions and pays 6.2% for Social Security.
Washington State University has determined that if a student meets the credit hour eligibility determination for Financial Aid and is recognized as a student by the Federal Government, WSU will recognize and retain the Student FICA Exemption for this individual. The credit hour eligibility determination for undergraduates is six (6) or more credit hours during the Fall or Spring, and three (3) or more credit hours during the Summer term. The credit hour eligibility determination for graduate students is six (6) or more credit hours during the Fall or Spring and three (3) or more credit hours during the Summer term.
Prior to each semi-monthly payroll calculation, the OARS System is accessed to determine the number of enrolled credit hours per student. If the student employee does not meet the minimum number of credit hours, then their earnings are changed from student to non-student, while losing the Student FICA Exemption. Social Security (6.2%) and Medicare (1.45%) are then deducted, remitted and reported to the Federal Government, as well as the employer contributions.